Legal Assistant / Contract Admin

Looking to apply your contract expertise and help streamline processes for a growing company? Join us and make a real impact on our legal operations!   Who We Are

BIS Safety Software is an innovative technology company providing industry-leading software for the safety sector. Since 2006, we've been committed to innovation and building strong client relationships. As we continue to grow, we're looking for a skilled Legal Assistant/Contract Administrator to support our operations.   About the Role

This role requires managing and organizing client contracts, processing amendments to reflect client service change requests, proactively assessing client files to identify missing, outdated, and required documentation based on current practices and pricing strategies, and taking steps for resolution.

Additional responsibilities include working with the legal team lead to ensure we have current and necessary legal templates to support business operations; and assisting with various contract-related administrative tasks and projects. This role involves using existing templates, making minor changes, assessing and updating client legal files, and helping automate and streamline our legal processes.

If you enjoy working with contracts, are highly organized, love simplifying processes and being an agent for change, this could be the perfect opportunity for you!

In this role, you will be expected to:

• Accurately process contracts for new and current clients using existing templates, making minor edits as needed to reflect their legal agreements and negotiated terms.
• Process amendments to client contracts to reflect service changes.
• Maintain and organize legal documents in SharePoint and our proprietary software.
• Independently review, assess, and take necessary steps to ensure all client files,  are complete, accurate, and consistent with current company pricing strategies, operational practices, and automated billing systems.
• Collaborate with multiple parties, including clients, business development team members, and legal and accounting team leads, to gather and assess the necessary information to accurately execute all required client legal agreements.
• Assist with contract-related tasks, such as setting up new client accounts, performing account closures following contract terminations, and driving change to automate processes that support attainment of comprehensive, accurate and up-to-date client files.
• Manage ongoing adjustments to templates, and track clients’ custom terms.
• Maintain and update our legal playbook

You might be the right fit if you:

• Have at least 2 years’ experience processing and managing corporate contracts.
• Are very comfortable working with corporate contracts.
• Possess meticulous attention to detail and strong organizational skills.
• Consistently exhibit good judgment needed to confidently and independently amend contract terms, assess client files, identify gaps, and take necessary steps to address them.
• Have a proactive attitude and can work with limited supervision.
• Are tech-savvy, with experience using software like DocuSign, Microsoft SharePoint, and the Microsoft Office suite.
• Enjoy working collaboratively with various internal and external stakeholders.
• Thrive in a fast-paced, dynamic environment and can handle multiple projects simultaneously.
• Have excellent written and verbal communication skills.
• Consistently display a positive attitude.

Bonus points if you have:

• Invoicing experience.
• Experience performing client onboarding and offboarding activities.
• Knowledge of standard contract provisions and experience assessing fit of third-party contracts in lieu of using internal templates
• Experience using AI in legal processes to improve efficiency
• Vendor contract management experience, including reviewing terms and identifying risks, concerns or missing provisions that would benefit or better protect the company