Associate, Executive Assistant

Job Title: Associate, Executive Assistant

Department: Investments

Reports To: Senior Vice President, Investments COO

FLSA Code: Non-Exempt

Estimated Salary: $95,000 - $105,000

 

Job Summary:

The Investment Management Executive Assistant will be responsible for managing a variety of important functions requiring independent judgment and using tact and diplomacy in dealing with various levels of management. The position requires efficiency in complex scheduling, exercising discretion and independent judgment in matters of importance and ensures the general operations of the Investment department are functioning to maximum capacity. Cohen & Steers is committed to an inclusive culture, valuing diversity in support of our people and clients.

Major Responsibilities/Activities:

• Maintain and manage calendar the Investments COO, other team leads, and perform administrative tasks, including:
  • All scheduling work
  • Ensure materials are available/provided for all meetings in advance
  • Ensure printed copies are provided for meetings organized by head of team
  • Approval of vacations, expenses, timesheets etc.
  • Prepare expense reports and team invoices
  • Arrange work related travel
• Organize complex meetings for team members involving large and/or executive level attendees
• Prepare expense reports for team members as needed
• Maintain relevant procedures and guideline documents in the internal department website
• Coordinate onboarding for new department hires
• Provide administrative support to the management team with department initiatives when needed
• Organize team town halls and team events
• Develop and maintain reliable working relationships with executive assistants and contacts, both internal and external
• Maintain the condition of the office and arrange for necessary repairs with facilities
• Proactively recognize and advance improvements for the smooth administration of the department

 

Minimum Requirements:

• At least 10 years of professional experience supporting senior management within financial services
• Four-year college degree strongly preferred
• Self-reliant, proactive, analytical, good problem solver, results and detailed oriented
• Exceptional written, oral, interpersonal, and presentation skills
• Effectively interfaces with all levels of employees
• Able to manage multiple tasks with precision and urgency
• Strong work ethic with passion for client service
• Proficient in Excel and PowerPoint
• Demonstrates inclusive behaviors in support of a culture that values diverse perspectives

Note: This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. The job title or duties and responsibilities may be changed by the Company at any time.