Invoice Acquisition Specialist

Since its inception in 2003, driven by visionary college students transforming online rent payment, Entrata has evolved into a global leader serving property owners, managers, and residents. Honored with prestigious awards like the Utah Business Fast 50, Silicon Slopes Hall of Fame - Software Company - 2022, Women Tech Council Shatter List, our comprehensive software suite spans rent payments, insurance, leasing, maintenance, marketing, and communication tools, reshaping property management worldwide.

Our 2200+ global team members embody intelligence and adaptability, engaging actively from top executives to part-time employees. With offices across Utah, Texas, India, and the Netherlands, Entrata blends startup innovation with established stability, evident in our transparent communication values and executive town halls. Our product isn't just desirable; it's industry essential. At Entrata, we passionately refine living experiences, uphold collective excellence, embrace boldness and resilience, and prioritize diverse perspectives, endeavoring to craft a better world to live in.

As an Invoice Acquisition Specialist you will provide utility and invoice management services to a portfolio of clients.  Clients choose Entrata to manage their community utility bills and generate individual resident invoices in a timely and accurate manner.  A successful Invoice Acquisition Specialist will maintain our high standards for accuracy while ensuring the timely receipt of all of our client’s invoices.  ** This is an onsite position in Lehi, UT. 

Responsibilities will include

• Overseeing a portfolio of clients by tracking their monthly invoices and ensuring timely receipt of those invoices
• Optimizing invoice receipt method to ensure the fastest receipt possible
• Coordinating with utility providers to  resolve discrepancies, discrepancies, and invoice-related issues
• Scanning physical invoices received through the mail daily
• Ensure compliance with tax regulations, accounting standards, and company policies
• Assisting team members, as needed, to fulfill their job duties
• Partnering with other departments when taking on new properties to ensure a smooth transition
• Collaborating with Utility Service Manager and other internal teams to ensure client needs are met
• Meeting department metrics and KPI’s
• Ensure compliance with tax regulations, accounting standards, and company policies
• Participate in the development and implementation of best practices for invoice management

Minimum Qualifications

• High school diploma or equivalent
• Proficiency in Google Office Suite
• Strong attention to detail and data accuracy
• Excellent communication and interpersonal skills
• Ability to deliver quality results with strict deadlines
• Excellent problem solving skills and attention to detail
• Self-motivated with or without supervision; a healthy desire to constantly succeed
• Ability to work well with others in a team setting

Preferred Qualifications

• Utility experience
• Accounting experience, specifically accounts payable
• Associate's or bachelor's degree in finance, accounting, or a related field.
• Experience with invoice processing software or accounting software (e.g., QuickBooks, SAP).
• Knowledge of tax regulations and accounting principles.
• Prior experience in a property management or real estate industry.
• Ability to handle a high volume of invoices and meet deadlines in a fast-paced environment.