Executive Assistant

Reports To: CEO

PURPOSE OF THIS ROLE

Your main focus will be to support the CEO of enviolo and executive team. You will be required to manage the CEO’s day to day schedule, diary management, travel booking, welcome guests, ensure meeting rooms are prepared and anticipate any diary conflicts. The CEO has up to 8 reports knows as the Senior Leadership Team (SLT) and you will be expected to assist them in their busy periods.

YOU CREATE IMPACT BY…

Acting as a gate-keeper for the CEO and Senior Leadership Team, related to incoming inquiries and requests for meetings.

• Must have the ability to assist the CEO and SLT in the prioritization of meetings with regards to scheduling.
• Must be able to anticipate meeting requirements (IT, catering, travel, etc.) and schedule prep and follow-up meetings with appropriate personnel.
• This may include providing an RSVP for external events, including conferences, dinners, etc.

Managing multiple complex day-to-day schedules, often in multiple time-zones.

• This includes coordinating the CEO’s calendar with external calendars, including our Board of Directors.

Preparing monthly expense reports (multi currency with a preference of prior experience utilizing Certify)

Coordinating and booking domestic and international travel arrangements

• This may include preparing travel itineraries for members of leadership
• This could include booking ground travel for members of the Board of Directors

Preparing and potentially managing confidential information.

Some office management responsibilities on an ‘as needed’ basis may include ordering supplies, assisting with the coordination of internal events and ensuring that enviolo AMS is an office that is run as efficiently as possible.

WHAT WE’RE LOOKING FOR

We’re looking for an Executive Assistant who’ll thrive in our fast-paced, constantly-changing, entrepreneurial environment, take ownership of challenges, and roll up their sleeves to help get things off the ground.

• Proven ability to be able to anticipate the needs of others and forward thinking
• Strong organizational skills
• Excellent verbal and written communication skills
• 3+ years of executive assistant experience
• Professionalism, strong work ethic and positive attitude
• Prior experience utilizing G-Suite, with experience utilizing Microsoft Office (PPT, Excel)
• Fluent in Dutch and English
• You live in Amsterdam
• This position is preferably 40 hours per week, but open to 36 hours.

KEY QUALITY AND ATTRIBUTES

• ‘Can do’ attitude. When seeing something that needs to be done, takes responsibility.Doesn’t wait to be asked.
• Integrity. Does what they say they will do and isn’t afraid to raise their hand for help or admit when they got it wrong.
• Team player. Is prepared to work with colleagues, includes others and is respectful to others.
• Executive maturity. Understands the importance of confidentiality and refrains from office gossip and politics.
• Drives results. Respects timelines and is motivated by achieving results and outcomes.

HOW WE WORK

• enviolo is an office based team. Collaboration, quick decision making and problem solving are key to the companies success. A such enviolo has a minimum ‘three day’ in the office work policy and proof that employee’s have a suitable work environment if electing to work from home for the remainder of the week.
• Employees are expected to live within ‘commutable’ distance (under an hour) to the office and financial support is given to all employees to subsidize public transport.
• Further details can be found in the company Team handbook.

Our Commitment to Diversity, Equity and Inclusion

Mobility affects most humans around the globe, regardless of how they look, who they love, how they personally identify, or their beliefs. We're looking for a diverse group of people to join our team, and our enviolo journey, because a diverse team will better enable us to understand and change the way people move, thereby enhancing and accelerating our success. At enviolo we value creating an environment where our work community members build careers with equal access to opportunities, are treated with dignity and respect, and feel a sense of belonging and worth. We encourage applications from humans from all walks of life, and this specifically includes members of underrepresented communities. We aim to create a recruiting environment where diverse people apply for open positions at enviolo without hesitation, even if they don’t completely fit all of our job posting qualifications or requirements.