Executive Assistant

We're looking for a detail oriented, results driven, Executive Assistant that thrives working in start-up environments and is well versed in providing executive support. The ideal candidate for this role has a track record of operating with a sense of urgency, exceling independently with ambiguous tasks, prioritizing effectively, staying organized, and demonstrating flexibility with their work hours (providing support when needed in the evenings and on weekends).

As an Executive Assistant, you'll be providing support to one of Legalist's co-founders who splits his time between two fast-growing organizations. This is a critical position that will have a lot of autonomy in an effort to help optimize for the efficiency and accuracy of our operations. 

Responsibilities

• Provide administrative assistance, such as writing and editing emails, drafting memos, creating agendas, and preparing communications on the executive’s behalf
• Take notes during meetings and maintain comprehensive and accurate records
• Perform minor human resources duties such as managing expense reports and assisting with new-hire onboarding
• Organize meetings, including scheduling, and sending reminders
• Manage the business’ relationship with software vendors by maintaining payments, archiving contracts, negotiating discounts, and rolling out implementations
• Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Manage miscellaneous one-off tasks such as setting up insurance policies, ordering catering, or planning a company event
• Create new strategy and processes to help the executive stay organized and work with optimal efficiency

Required Qualifications

• 6+ years of experience working as an assistant to an executive
• Available during off hours
• Excellent written and verbal communication skills
• Discretion with sensitive information
• Local to San Francisco and willing to be onsite as needed

Preferred Qualifications

• Experience working in a startup environment and/or with a capital or investment group
• Experience supporting an executive that splits his or her time between multiple organizations