Contract Administration Manager

Summary: Working under direction of Project Managers, provide Contract Administration support for active projects,
assist with field work related to generating proposals, provide reviews of Contract Documents, and conduct building
envelope assessments. Work includes generating detailed written reports, collecting field data such as measurements,
observing and documenting construction work in progress, reviewing submittals, RFI’s, reviewing Quality Assurance
Observation Reports, applications for payment, taking photographs, etc. Work is typically performed on multiple projects
simultaneously.

Core Responsibilities:

• Field Work Responsibilities

  • Perform building envelope assessments of properties to ascertain, existing material conditions, quantities, sizes and develop repair scopes and construction estimates for use in proposals and reports.
  • Perform documented assessments or investigations of existing conditions which may include destructive openings, specialized water / air or smoke testing, moisture / capacitance / infrared surveys.

• Provide assistance with the preparation of Contract Documents.

  • Aid the Project Manager with the project field work, which may include, collecting measurements, destructive
    openings, reviewing / verifying As-Built Drawings with actual field conditions.

• Perform Contract Administration duties which may include the following:

  • Review Contractor’s Project Submittals.
  • Attend and document preconstruction meetings with the Project Manager, Contractors, and Owner’s
    Representatives to review the project, goals, expectations, owners restrictions, and schedules.
  • Perform periodic construction monitoring during the work to ensure Contractor’s work is following the Contract
    Documents and communicate observed deficiencies with the contractor for resolution.
  • Review Observation reports and validate observations with the Contract Documents, and approved Contractor
    submittals.
  • Document and discuss conditions that may result in a Change Order with the Project Manager.
  • Document RFI’s during the project implementation, while engaging the Project Manager or Engineer for assistance
    or clarification.
  • Assist the PM with identifying, evaluating, and implementing potential solutions to resolve conflicts identified
    during the work.
  • Assist the Project Manager with collecting the project closeout documents and preparing the Project Closeout
    Packages.

• Other responsibilities as assigned.

Skills and Knowledge:

• Have working knowledge of materials and installation processes used in roofing, waterproofing, wall and other envelope assemblies.

• Ability to understand project specifications, drawings, submittals and other documentation, identify
  discrepancies between actual construction and project requirements, and articulate these discrepancies both
  verbally and in written reports.

• Have working knowledge of equipment used in assessments and investigations, including infrared camera,
  electrical capacitance meters, water testing units, etc.

• Ability to read, write and speak English fluently. Bilingual (Spanish) a plus.

• Word processing, Excel, Adobe and Bluebeam skills.

Education and Training:

• High school graduate or equivalent.

• Formal technical program or equivalent experience.

• Has or working toward Registered Observer certification(s).

Work Experience:

• Two or more years of relevant work experience, preferably with a consulting and/or engineering firm.

• Four years industry experience (engineering consulting, building envelop/enclosure, roofing, etc.).

• Formal technical program in a relevant field or relevant certifications may count towards experience.

Physical and Environmental Demands:

• Sufficient physical ability to perform moderate lifting (approximately 50 pounds maximum).

• Ability to stand or walk for prolonged periods of time.

• Ability to climb ladders.

• Work is primarily outside.