Executive Assistant

OUR ORIGIN STORY 🎂

In 2011 SkySlope started as an idea born at the kitchen table of our CEO, with just him and two others. Headquartered in Sacramento, California, we have since grown out of our previous 3 offices and many of our close to 150 employees are spread all across the United States. Those 150 employees support close to 300,000 users across 5,000 offices nationwide and now in Canada as well. Included in that is 8 out of the 15 largest Real Estate Brokerages in the nation.

But, despite being happy with what we’ve achieved we know that as industry leaders in our space there’s a lot of work left to be done. All of the growth and success that has happened is a result of us obsessing over building cutting edge software that makes the Real Estate world a better place. We know this only happens by hiring people who don’t just come up with out of the box ideas but hiring people who actually see those ideas through and bring them to life. As we’ve grown, we’ve been fortunate enough to hire plenty of people who possess that quality and realize it’s equally important to hire people who can pair that skill with empathy, collaboration, and a keen sense of urgency. If you’re looking to join a company where you can have real impact and surround yourself with an incredible team of people then look no further.                                                                                                                                                                                                                 

SKYSLOPE’S CORE VALUES 💪🏻

These are the principles that helped us get to where we are and they are the principles that will guide us to where we want to go in the future. You can apply them to your professional life, your personal life, to any business and any situation. In no specific hierarchy, our core values are:

Awareness | Execution | Obsession | Ownership | Humility | Radical Candor | Urgency | Greatness | Inches I Fun

Learn more about our core values from our CEO, Tyler Smith here!                                                                                                                                                                                                                 

The Executive Assistant supports the COO by ensuring operational efficiency, enhancing productivity, and enabling the COO to focus on strategic initiatives that benefit real estate agents, brokers, and service providers. This role involves managing assigned tasks with precision, fostering positive communication with internal and external stakeholders, and proactively optimizing the COO’s time and resources.  

Essential Functions

• Responsible for completing all tasks assigned by the COO

• Complete all assignments delegated by the COO with minimal supervision.

• Completes each task with urgency, efficiency and accuracy

• Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects and meet critical deadlines.

• Constantly seeks to exceed COO’s expectations with each assignment

• Responsible for maximizing COO’s time

• Anticipate the COO’s needs based on prior interactions and requirements.

• Maintain COO's schedule by planning and scheduling meetings, conferences, teleconferences, and travel

• Regularly reassess and adjust the COO’s schedule in response to changing priorities

• Provide timely reminders for meetings, events, and important deadlines.

• Handle both business and personal tasks with minimal guidance.

• Ensure the completion of essential projects and meet critical deadlines.

• Schedule personal appointments and reservations as needed.

• Coordinate vendor services and orders for the COO.

• Process bills and payments, submitting receipts and expense reports to the Controller.

• Assist with special events and manage ad hoc projects as required.

• Maintain organized physical and electronic records of key correspondence and documents.

• Responsible for representing and communicating COO’s interests by exhibiting sound judgment and effectively communicating with all internal/external individuals

• Serve as a professional and effective representative of the COO, demonstrating sound judgment in all communications.

• Maintain a positive and approachable demeanor in interactions with internal and external stakeholders.

• Respond to inquiries from internal and external clients within 24 hours.

• Escalate issues or concerns to the appropriate parties when necessary.

• All team members are always encouraged to think outside the box and pursue opportunities to go above and beyond their job description and these baseline expectations, in order to make our customer's lives better.