Executive Assistant

STRAND IS LOOKING FOR AN EXECUTIVE ASSISTANT

Strand is seeking an individual who is passionate about real estate and has a strong desire to be a part of a growing organization that is creating a legacy of successful projects in urban environments across North America.

WHO IS STRAND?

Strand is a Vancouver-based real estate company active across North America. Since 1976, Strand has acquired, developed, and financed a portfolio of real estate assets valued at over $16 billion and comprised of over 47,000 homes.

Strand has been actively involved in many real estate sectors, including the acquisition of development sites, the development of high‐rise condominiums, multi-family apartment buildings, single family communities, office towers, and industrial projects, as well as providing financing to developers for residential and commercial developments throughout North America.

While Strand has preferred to maintain a low profile, consistent with the philosophy of its key stakeholders, Strand has established a reputation for integrity and success in its real estate dealings.

WHY JOIN STRAND?

Strand’s development business is innovative, dynamic, and expanding. This is an opportunity for the successful candidate to join a team of professionals that have built a portfolio of business across a wide range of real estate sectors and who seek to maintain Strand as a top tier development company. Strand is a progressive real estate group that prioritizes culture and rewards entrepreneurial spirit, collaboration and ingenuity while providing opportunities for its employees to grow with the company, both professionally and financially. Strand has “Deep Roots and Big Plans”.

YOU ARE?

• Empowered: You will represent Strand with professionalism, integrity, and tact in all interactions, embodying the values and vision of the company.

• A Strategic Partner: You will serve as an extension of the CEO and President, effectively channeling their leadership styles to drive company objectives and initiatives.

• Relationship Builder: You can develop and nurture strong relationships with key personal and professional contacts, positioning yourself as a trusted liaison.

• Proactive Communicator: You possess exceptional communication skills, both written and verbal, allowing you to pre-empt needs, resolve issues, and convey messages clearly and effectively.

• Critical Thinker: You’re resourceful and strategic, capable of identifying challenges and solutions, and thinking critically to "connect the dots" for seamless operations.

• Adaptable: You thrive in a fast-paced, dynamic environment where priorities may shift rapidly. You maintain composure, accuracy, and efficiency under pressure.

• Discreet and Trustworthy: You handle sensitive information with utmost confidentiality and maintain high levels of discretion in all professional and personal matters.

• Tech-Savvy: You embrace new technologies and software, always seeking ways to optimize processes and improve efficiency using digital tools.

• A Natural Multitasker: You thrive when juggling multiple projects and deadlines simultaneously without compromising quality or accuracy.

• Solutions-Oriented: You anticipate challenges before they arise and take proactive steps to resolve issues or streamline operations.

• Emotionally Intelligent: You demonstrate empathy and understanding, effectively navigating interpersonal dynamics and managing relationships with care and professionalism.

• A Long-Term Planner: You can think several steps ahead, identifying potential needs, risks, or opportunities for the CEO and President well in advance.

YOU WILL?

• Executive Calendar Management: Maintain, manage, and optimize the CEO and President’s schedules, coordinating internal and external appointments, and ensuring the highest priority matters are addressed.

• Stakeholder Management: Serve as the primary point of contact between the CEO, President, and key internal/external stakeholders, including investors, senior leadership, and external partners.

• Travel Coordination: Arrange complex travel itineraries (both business and personal), ensuring smooth and efficient travel experiences, including accommodations, transportation, and any special requests.

• Administrative Support: Manage sensitive and confidential correspondence, including incoming mail, emails, faxes, and other communications. Prepare necessary responses and ensure timely distribution.

• Meeting Documentation: Compose minutes from high-level meetings and distribute them to appropriate teams, following up on action items as necessary.

• Document Preparation: Prepare and review investor reports, property acquisition summaries, and other business-related documents, coordinating with relevant teams to ensure accuracy and timeliness.

• File Management: Maintain a comprehensive filing system for executive documents (both digital and physical), ensuring all correspondence, itineraries, and key information are easily accessible.

• Expense Tracking: Assist with expense tracking for business ventures and personal holdings, ensuring accuracy and confidentiality.

• Event Planning: Organize and execute corporate and personal events, managing everything from logistics to guest lists, ensuring seamless execution.

• Personal Assistance: Handle personal errands, including driving as needed, to support the CEO and President.

• Project Support: Assist with occasional public-facing meetings, such as development-related events, providing logistical support as needed.

• Strategic Gatekeeping: Act as a gatekeeper, protecting the CEO’s time by prioritizing and filtering requests, ensuring that only critical issues reach their desk.

• Information Hub: Serve as a key source of information, keeping the CEO and President updated on key organizational developments and flagging important news or trends in the industry.

• Crisis Management: Provide support during high-pressure situations, including rapid responses to urgent needs or crises.

• Stakeholder Engagement: Regularly liaise with board members, shareholders, and government officials, ensuring timely and accurate communication across various levels of the organization.

• Expense Management: Oversee the submission, tracking, and approval of expense reports, ensuring accuracy and compliance with company policies.

• Board Support: Assist with board meeting preparations, including preparing agendas, organizing materials, and ensuring timely dissemination of documents to board members.

• Special Projects: Coordinate and execute special initiatives or projects as directed by the CEO, ensuring alignment with company goals.

• Internal Communications: Collaborate with internal teams to prepare and circulate internal memos, presentations, or updates on behalf of the CEO or President.

• Vendor Management: Work with third-party vendors to ensure smooth execution of services related to personal and business matters for the executive team.

• Office Coordination: Assist with day-to-day office management duties, ensuring smooth operations and that any logistical needs are met efficiently.

• Other duties as required.

YOU HAVE?

• Experience: At least 5+ years of senior administrative experience supporting C-suite executives in a high-demand, corporate environment.
• Positive Energy: You bring enthusiasm, professionalism, and a solutions-oriented mindset to everything you do.
• Composure Under Pressure: You excel in fast-paced, high-stakes situations, maintaining poise and a level-headed approach.
• Organizational Excellence: You are highly organized with a natural ability to prioritize tasks and manage time effectively.
• Superior Communication: You have excellent command of the English language, with strong written and verbal communication skills.
• Attention to Detail: You possess a high degree of accuracy and precision in all tasks, from administrative duties to event planning.
• Technologically Proficient: You’re proficient in MS Office (Word, Excel, Outlook), with an ability to quickly learn new tools and systems.
• Driver’s License: You hold a valid and clean Class-5 driver’s license, ready to assist with occasional personal driving duties.
• Decision-Making Ability: You’re a confident decision-maker with strong problem-solving skills, able to act decisively in fast-moving environments.
• Executive Presence: You possess the gravitas and maturity to represent the CEO and President at high-level meetings or functions, speaking with authority and tact.
• Analytical Skills: You’re capable of interpreting complex data or reports and distilling them into actionable insights for the executive team.
• Calendar Management Mastery: You excel at managing highly complex calendars, anticipating scheduling conflicts, and adjusting quickly to shifting priorities.
• Financial Acumen: Familiarity with basic financial principles and reporting to ensure accurate tracking of expenses and project budgets.
• Problem-Solving Skills: An ability to think on your feet and find innovative solutions to any challenges that arise.
• Project Management Skills: Experience in managing projects from inception to completion, ensuring deadlines are met and goals achieved.
• Event Planning Expertise: Proven experience in planning and executing large-scale events with multiple stakeholders, ensuring flawless delivery.

BENEFITS

Strand is proud to foster a culture of collaboration, innovation, growth, and the betterment of all those who dedicate themselves to the realization of its objectives.  True to the company’s nature as a “family of professionals”, we are committed to making continued investments in our people.  Strand provides a very competitive compensation structure and benefits package that includes the following:

• Generous Extended Health and Dental Plan
• Professional Development, Mentorship and Education Programs
• Strand Employee Wellness Program exceeding industry standard

Salary Range: $75,000 - $95,000 per annum (Actual salary offered will be commensurate with education and experience).

HOW TO APPLY

If you meet the above qualifications and are interested in this role, please apply and send a cover letter along with your resume to https://stranddev.bamboohr.com/careers/62.  While we thank all candidates for their interest, only selected individuals will be contacted.