Associate - Company Secretarial

Waystone leads the way in specialist services for the asset management industry.

Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide.

With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn.

Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• To meet delivery deadlines for preparation of agendas, board packs, drafting minutes and matters arising schedules;
• Organising and attendance at board meetings to learn the overall process.
• To build positive relationships (with the team,clients and other departments within Waystone) and add real value to the team.
• To adhere to processes, procedures, and working practices.
• To work within a team as a team player to ensure client focus and delivery of team key KPIs.
• To collaboratively work together as a team to ‘problem solve’ any items.
• Maintaining and updating of company statutory registers.
• Deal with queries and requests, on a day-to-day basis from clients, auditors and internal staff.
• Providing effective administrative support to the team and assisting in delivering high quality work to the clients;
• To deal with any other responsibilities reasonably assigned.
• To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing high quality service to the clients;.
• Maintaining the accuracy and integrity of information related to Company Secretarial
• Assisting the team in maintaining Company books in the Minute Book room in Dublin Office;
• Monitoring and maintaining task lists and ensure tasks are cleared on a timely basis and internal metrics complied with;
• Liaising with relevant parties on various meeting related items;
• Any other administrative tasks in the support of the Company Secretarial team in the servicing of Company Secretarial client relationships;
• Familiarity with the funds regime in the UAE mainland. Understanding the funds regulations and framework in the region.
• Understanding SCA regulations on fund issuance and promotions, would be preferred.

Experience:

• Outstanding time management, organisational skills, oral/written communication skills, problem solving and critical thinking are required;

• High level of attention to detail in completing day to day tasks is required;

• Excellent interpersonal skills and willingness to work independently and as part of a team;

• Must be able to work in a fast-paced and high pressured environment;

• Strong MS Office Skills and experience of CORE (online filing system with CRO), Diligent Entities, Docusign and Board Pack software are essential;

• Demonstrate an ability to be highly organised and work to tight deadlines.

• Demonstrating keen interest in pursuing Company Secretarial related training and continuous professional development is required;

• Experience in financial analysis, fund distribution, investment management, or a related area would be preferred

• Good understanding of fund regulations in the region would be preferred

• You have some experience in working within a legal or financial services environment;

• You are highly organised, proactive, accurate and have a sense of responsibility and priority management

• You are able to work independently in an environment under pressure and with tight deadlines

• You have strong English Language Skills (written and spoken)

• You are proficient in MS Office and CORE (Word, Excel, Outlook).

Education:

• You (preferably) hold a degree in Law, Business or equivalent degree or university education;