Office Administrator

The Opportunity:

BluMetric Environmental Inc. is seeking a Full-Time Intermediate Bilingual Office Administrator (OA) to join our team, collaborating with other OAs across various office locations to ensure seamless and efficient operations. This position involves a wide range of administrative responsibilities, including managing Corporate Registrations, overseeing and managing insurance requests, supervising document control, formatting, compiling, and printing reports, handling phone calls through our VOIP system, managing multiple Outlook inboxes, responding to inquiries, and coordinating events within the Ottawa office. This on-site role offers the opportunity to contribute to a dynamic, collaborative, and high-performing work environment. The ideal candidate will be detail-oriented, deadline-driven, proactive, and able to thrive in a fast-paced setting.

Job Responsibilities:

• Oversee daily office operations, ensuring smooth and efficient workflow.
• Manage multiple Outlook inboxes, ensuring timely responses and appropriate action.
• Oversee insurance requests and ensure proper documentation and follow-up.
• Coordinate boardroom bookings and resolve any scheduling conflicts.
• Manage file archiving, ensuring proper organization and accessibility.
• Oversee vehicle permits and insurance, ensuring compliance and renewals.
• Manage ordering and pickup of lunches for company meetings and events.
• Format, compile, and assemble reports and other documentation to meet company standards.
• Assist in preparing reporting templates for Project Managers.
• Prepare deliveries to meet time-sensitive deadlines.
• Serve as the point of contact for building maintenance issues and requests.
• Manage and reconcile the local office MasterCard, ensuring accuracy and adherence to budget.
• Maintain and monitor office supply inventory, placing orders as needed.
• Provide additional administrative support to the OA Team and all staff.
• Receive and direct inbound calls, emails, and visitors through the Telus Business Connect phone system.
• Distribute all incoming and outgoing mail, and coordinate courier preparations.
• Perform other duties relevant to the position as required.

Qualifications and Requirements:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.

• Minimum 5 years' experience as an Administrative Assistant, or similar role.

• Strong organizational skills with a high level of attention to detail and the ability to meet deadlines.

• Proven ability to prioritize tasks and manage time effectively in a fast-paced environment.

• Capacity to manage multiple responsibilities simultaneously while maintaining accuracy and attention to detail.

• Excellent verbal and written communication skills in English. Bilingual proficiency in French and English is considered an asset.

• Conducts and presents self in a professional manner, maintaining a professional image and demeanour to internal and external clients.

• Ability to work collaboratively as part of a team, fostering a cooperative and productive work environment.

• Ability to work independently with minimal supervision while taking initiative to improve processes and outcomes.

• Strong alignment with organizational policies, values, and a commitment to excellence.

• Willingness to learn and adapt to new office software or technology as required.

• Valid driver's license and access to a vehicle.

About BluMetric Environmental Inc.

BluMetric Environmental Inc. is a publicly traded environmental consulting and engineering company with expertise across professional and trade disciplines and technologies that allow for the design, fabrication and delivery of sustainable solutions to environmental and water challenges. BluMetric has more than 200 employees operating in ten offices and over 40 years of expertise. Headquartered in Ottawa, Ontario, BluMetric’s team of industry experts serves Commercial and Industrial, Military, Mining and Government clients in Canada and the United States.

BluMetric is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations due to a disability are available upon request. BluMetric is an equal opportunity employer, and we thank all applicants for their interest, however only those selected for further consideration will be contacted. All applicants must be legally entitled to work in Canada.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.