Project Compliance Coordinator

Project Compliance Coordinator | Bouten Construction Company | Spokane, WA

Bouten Construction, with over 80 years of experience delivering iconic projects across the Inland Northwest, is proud to be recognized as one of the Best Places to Work in 2023 and 2024. We're dedicated to building meaningful spaces and lasting relationships. Are you ready to be part of a team where your work truly makes a difference? In this role, you'll have the opportunity to grow professionally while enjoying shorter commute times than in a big city, giving you more time to spend with loved ones and explore the beautiful outdoors. Join us as a Project Compliance Coordinator and help shape a brighter future, together.

The Project Compliance Coordinator supports the Risk Management Department by ensuring subcontractor compliance, processing invoices, and managing regulatory documentation. This role involves overseeing safety and compliance paperwork, maintaining accurate records in Procore and Intacct, resolving payment issues, and facilitating clear communication between trade partners, project managers, and the accounting team. With a focus on accuracy and efficiency, the position ensures alignment with company and regulatory standards while contributing to seamless project execution.

Job Responsibilities

To successfully perform this job, an individual must be able to effectively carry out each of the essential duties and responsibilities outlined below. Bouten adheres to federal and state disability laws and provides reasonable accommodations for applicants and candidates with disabilities, unless such accommodations would impose an undue hardship on the company. If you require a reasonable accommodation to participate in the job application or interview process, please contact Human Resources.

• Generate trade partner hold reports and consistently work to resolve outstanding compliance issues through outreach, communication, and education.
• Manage the verification and approval of trade partner insurance certificates.
• Manage system synchronization – Procore to Intacct - for trade partner commitments.
• Complete the sub-tier lien waiver process, including—but not limited to—sending notices to trade partners, auditing billing submittals for alignment and compliance, system entry, the on-hold process, and joint checks.
• Manage the trade partner payment process, including, but not limited to, communications with operations around deadlines and requests, generate reports on invoice status, manage external communications with our partners, review and sync invoices, and document holds.
• Manage trade partner retainage compliance and release of payments.
• Support contract administration as needed, including general support for insurance requirements.
• Educate the trade partner community on systems and processes and provide support as needed.
• Problem-solve system solutions that support the accounts payable process.
• Establish streamlined processes for completing workflow monthly.
• Exceptional verbal and written communication skills.

Qualifications

• An individual must have a bachelor's degree or 3+ years of construction, legal, or insurance administrative role.
• Commercial insurance experience in the construction or adjacent industry preferred.
• Demonstrated communication, teamwork, and problem-solving skills.
• Detail-oriented and strong follow-up skills
• Self-motivated and passionate about delivering exceptional client service
• Proficiency with Microsoft Office Suite, Microsoft Project, Procore, AIA, Timberline (Sage 300), Dropbox, and iOS devices as well as other cloud storage services

Benefits

• Salary Range: $57,000 - $73,000.
• Annual discretionary bonus based on company and individual performance.
• 100% Company Paid Medical, Dental and Vision Premiums for Employee and Family.
• 401k with company match $1 for $1 up to 6%.
• 2 weeks' paid vacation and 12 Paid Sick Days.
• 9 Paid holidays.

Location: Spokane, WA. See www.Visitspokane.com

Equal Opportunities

All employees and job applicants are guaranteed an equal employment opportunity. Bouten will not discriminate against any individual based on a protected status, including race, color, creed, religion, sex, age, national origin, physical or mental disability, marital or veteran status, or any other protected status under federal, state, or local laws.