Payroll Specialist

Payroll Specialist

The Payroll Specialist ensures the accurate and timely administration of payroll, benefits, and statutory compliance in alignment with Philippine labor laws. This role demands proficiency in both HRIS payroll systems and manual payroll processes, advanced knowledge of Excel, and a strong background in final pay computation and statutory contributions (SSS, Pag-IBIG, PhilHealth, and BIR). The ideal candidate should be detail-oriented, with experience handling payroll complexities unique to the Philippine setting. The Payroll Specialist will be joining the MaryRuth’s Human Resources team, reporting to the VP of HR. This is a full-time (40 hour/week), paid, salary-exempt, remote role requiring working a US timezone. The compensation range for this role is $25,000 - $30,000 USD/year. 

Responsibilities

Payroll Administration:

• Oversee the end-to-end payroll process for employees, ensuring accuracy, verifying inputs, resolving payroll discrepancies promptly, and compliance with local labor laws.
• Ensure all tax deductions, statutory benefits, and employee compensations are processed in line with labor regulations (primary worksites are Philippines, Mexico and US).
• Respond to payroll-related employee queries, providing timely and accurate resolutions.

Final Pay and Clearance:

• Partner with EOR in the calculation of the final pay for separating employees, including pro-rated salaries, unused leave balances, and statutory deductions.
• Collaborate with other departments for seamless clearance processes.

Statutory Compliance:

• Process and remit government-mandated contributions (ex: SSS, PhilHealth, Pag-IBIG) and taxes on time.
• Partner with EOR in preparing and filing government reports such as BIR 2316, and quarterly tax returns.
• Stay updated on changes in labor laws and statutory requirements to ensure compliance.

Audit and Documentation:

• Maintain accurate and up-to-date payroll records, ensuring readiness for audits.
• Conduct internal audits to identify discrepancies and implement corrective measures.

HR Operations

• Support onboarding and offboarding processes, ensuring a positive experience for new hires and departing employees.
• Support the global HR team to implement and localize global HR initiatives and policies.

Other:

• Other duties as assigned.
• Some travel (<5%) may be required on an as-needed basis, with advance notice provided to the employee.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Finance, or related fields (or equivalent experience).

• Certified Payroll Professional (CPP) designation is preferred.

• At least 3 years of experience in payroll processing, benefits administration, and statutory compliance in the Philippines.

• Strong understanding of Philippine labor laws, tax regulations, and government-mandated benefits.

• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, macros).

• Expertise in payroll systems (HRIS) and manual payroll processes.

• High attention to detail and ability to handle sensitive information with confidentiality.

• Excellent organizational and time management skills to meet strict deadlines.

• Strong communication skills to liaise effectively with employees, government agencies, and external providers.

• Adaptability to manage payroll operations during system downtimes or changes in government policies.

Physical Requirements

• Must be able to exert up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.

• This role involves sitting most of the time, but may involve walking or standing for brief periods of time.

Benefits Summary

• Competitive compensation.
• Paid sick time and paid vacation time.
• Overtime, Night Differential, and Holiday Pay following guidance from the Department of Labor and Employment.
• Medical Insurance (HMO) starting day one
• Government Statutory Contributions
• De Minimis and 13th Month Pay
• Government Mandated Leaves

The Culture at MaryRuth 

We are a fast-growing startup with a small, unified team that has a lot of fun and a big drive to change the world through our products. We are primarily an E-commerce, health-conscious company with a focus on creating vegan and organic vitamins and supplements for everyone. 

We believe our work benefits from the diverse perspectives of our employees. As such, MaryRuth celebrates inclusion and is committed to equal opportunity employment. 

MaryRuth is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, hair texture and hairstyles, pregnancy, childbirth, (or related medical conditions, including, but not limited to lactation), physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws.