Property Administrator

ONE Properties (ONE) is seeking a Property Administrator to join our vibrant, fast-paced property management team in Calgary, AB.

ONE is a privately-owned, integrated real estate investment firm that develops and manages a range of high-quality assets across Canada, creating value through an integrated service model. Since 1987, ONE has been creating value, empowering businesses and defining communities through our people, our partners and our properties.  Visit www.oneproperties.com to learn more about our company.

The Opportunity

Reporting to the Senior Property Manager, the Property Administrator plays a key role in managing the day-to-day operations for the commercial portfolio in Calgary and are responsible for ensuring smooth operations, maintaining tenant satisfaction and upholding property compliance

Accountabilities

Financial & Accounting Support

• Prepare and process purchase orders, and invoices in accordance with the budget/signing authorities
• Assist with credit applications and vendor set up
• Ensure timely collection of rent, security deposits and other tenant charges
• Assist with tenant adjustment forms for ledgers
• Monitor accounts receivable and follow up on outstanding balances
• Support and verify accuracy of monthly site accruals, variance reporting, rent rolls and PAD reports with Assistant Property Manager, as required
• Assist with annual property operating and capital budgets
• Assist with annual rental charge statements and year end reconciliation packages for tenants

Administration & Compliance

• Maintain accurate property records, including contractor + tenant insurance certificates, tenant contact information, tenant handbooks and other internal building management documents on SharePoint, Microsoft Teams and Angus
• Process tax assessment notices, ARFI’s and statements
• Assistance with Angus Maintenance System + Microsoft Teams including tracking and completing work orders and managing reporting from the system in a timely manner
• Management and tracking of all utility accounts
• Complete forms, agreements and other documentation, as required
• Prepare and send notices as required
• Assist with onboarding new tenants and offboarding expiring tenants
• Work with the Property Management team to ensure KPIs are met within the portfolio
• Attend and take notes on site tours and tenant meetings, as required

Customer Service

• Respond to tenant and contractor daily emails and inquiries
• Act as liaison between tenants and building operations to ensure that service calls are completed promptly
• Aid the Property Manager in keeping on top of deadlines/commitments through proactive follow-up
• Other tasks and/or duties assigned as required

Requirements

• High School graduation

• Having a current Alberta real estate license is considered an asset.

• Self-motivated, professional, and flexible team player with strong customer service skills.

• Proficient in a variety of computer software packages including Microsoft Office, with preference given to Yardi and Angus Anywhere knowledge.

• Property management experience is considered an asset.

• Demonstrates ability to communicate effectively and professionally.

• Ability to develop and sustain cooperative working relationships with team members and clients.

• Discrete. Exercises confidentiality.

• Functions fluently in English, both oral and written communication.

• Demonstrates exceptional time management, attention to detail and prioritization skills.

• Committed to personal growth and integrity aligned with company objectives.

• A criminal verification check is required for Candidates must be bondable.

What We Offer

• Opportunities to develop and grow in your career, along with competitive pay and benefits
• Team-oriented colleagues who share the same core values around collaboration, alignment and integrity, with a strong spirit of collegiality
• Strong focus on client relationships
• Growing company with offices and properties across Canada
• A commitment to strengthen the communities where we operate

How to Apply

If you have the skills, qualifications and expertise, and want to join our growing team, please submit your resume, cover letter and salary expectations using the following job posting link: https://oneproperties.bamboohr.com/careers/235or visit the Careers page on our website www.oneproperties.com/careers.

This job description is a summary of the key position requirements and is not a comprehensive listing. Additional responsibilities, duties and skills may be required for the position.

Salary for this position will be commensurate with the candidate’s experience.

Incomplete applications will not be considered. Posting will remain open until a suitable candidate is found.

We thank all applicants for their interest, however, only those selected for interviews will be contacted.