Administrative Assistant

Sunrise Farms is a group of companies with primary focus in the poultry industry. From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at our facilities across Canada. Our test kitchens have the most current cooking equipment replicating that used in commercial establishments, to facilitate precision testing. This way you know the product you receive will perform to your expectations. We are proud of our long-standing partnerships with family-owned Canadian chicken farmers to produce high quality products.

With an Executive Team of seven, we are looking to expand our support functions to include a skilled Administrative Assistant that can lend support to the Administrative Services Manager and assist to enhance their efficiency and effectiveness of the Executive Team.

Based in Surrey, our Head Office is rapidly growing into one of the municipality’s largest employers. We provide a dynamic and fast-paced work environment, blending the depth and complexity of a metropolitan opportunity with an enhanced work-life balance.   If you consider yourself to be the person who is always two steps ahead of the people you support, we want to learn more about you. Our ideal candidate will be a creative thinker with a superhuman knack for details. A quick learner and creative problem solver, interested in the bigger picture, you balance a number of projects and responsibilities.

Responsibilities:

• Assist with the management of complex and constantly changing calendars, scheduling and recording meetings and appointments.
• Coordinate virtual and in-person meetings, taking and maintaining accurate and comprehensive minutes.
• Participate in meetings and learning events, and engage in team initiatives and projects.
• Utilizing financial prudence, plans, recommends and secures complex travel arrangements for the entire company including, flights, hotels and rental vehicles.
• Provide short-term backup support for colleagues as required.
• Serve as the point of contact for general communications for the executive team, mail, and visitors; route and resolve information requests.
• Document management: prepare correspondence, prepare and reconcile complex expense statements, ; create reports and presentations.
• Research and organize data to represent senior management, which may include directors, executives, and committees.
• Use technical tools and software such as Microsoft Office Suite, especially text processing software and spreadsheets.
• Act as a virtual assistant and perform other duties as required.
• Event planning: Engage in planning for corporate events including staff holiday parties, summer picnics, and various other employee events. (ie. Holiday luncheon, winter gala, small conferences and or workshops etc.)          .

Requirements:

• Minimum three years as an Administrative or Executive Assistant.
• High school diploma or general education degree (GED) required; associate degree in business administration is preferred.
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands.
• Exceptional attention to detail.
• Working knowledge of general office equipment.