Office Assistant

A BIT ABOUT US

HUB24 Group (ASX:HUB) leads the wealth industry as the best provider of integrated platform, technology and data solutions, and we’re not done yet. At HUB24, we believe in the value of advice and by collaborating with the industry and leveraging our technology and data expertise, we’re helping to solve key challenges to enable the delivery of accessible financial advice and empower better financial futures for more Australians.

Our solutions include Australia’s best platform HUB24, leading SMSF software Class, and myprosperity’s innovative client portal technology.

HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)

The role

We are looking for a proactive and organised Office Assistant to become a vital part of our team. You will support our daily operations, handle essential administrative tasks, and help ensure our office runs smoothly. If you excel at organisation, communication, and problem-solving, then please apply today and join us in maintaining an efficient and positive work environment.

The position is located in our Sydney office 5 days per week.

Key responsibilities:

• Serve as the first point of contact for interstate visitors and Sydney team members.
• Oversee daily office operations, including newspaper collection, mail distribution, and setup of kitchens and meeting rooms.
• Coordinate Australia Post, MailPlus, and local and interstate courier accounts.
• Manage new staff onboarding, including issuing access cards, assigning lockers, and conducting building orientations.
• Provide Work Health and Safety (WHS) support for the Sydney Office Manager.
• Maintain access card and locker registers, and provide access reports to management.
• Organise travel arrangements and set up new traveller accounts.
• Plan and execute office and staff events in coordination with the People & Culture team and the local events committee.
• Assist Front of House with client meetings and provide lunch and ad hoc cover for Front of House.
• Monitor and order office supplies, restock printers, manage archiving, liaise with suppliers and building management, and handle various ad hoc projects.

Key requirements

• Previous experience in an office environment, hospitality, retail or administration role.
• Excellent personal presentation, written and verbal communication skills.
• Excellent organisational and time management skills.
• Be able to liaise with staff and visitors at all levels of seniority.
• Ability to work independently and as part of the broader team and take initiative and ownership of processes.
• Attention to detail while performing different aspects of the role requirements.
• Ability to maintain confidentiality and discretion at all times.
• Competent skills in MS Office and Adobe as well as skills in using internet applications and calendar management/reminder systems.
• Demonstrate commitment to achieving the Company’s values and organisational behaviours.