Accounts Payable Coordinator

Position Summary: 

Under general supervision, processes vendor invoice payments and enters client charges (disbursements) into the Firm’s accounting system. Reports directly to the Accounting Manager and Financial Controller and Interacts frequently with other members of the Accounting Department.

Duties & Responsibilities: 

• Reviews and approves vendor invoices in Chrome River and export them to the accounting system
• Process weekly payment runs: including ACH, Wire batch and check payments
• Follows up with P-card entries, reconciles monthly credit card statement and sets up a payment for statement balance due
• Reviews and approves travel expenses submitted via Chrome River
• Makes daily client check deposits
• Inputs soft costs (miscellaneous client charge backs)
• Processes cost transfers
• Makes sure all supports attached to each voucher in the accounting system
• Provides back-up as required
• Vendor set-up and maintenance
• Performs various clerical tasks as required
• Assists with special projects as needed

Qualifications:

Education: Associate’s degree and above

Experience:  three years of previous Accounts Payable experience required

Skills and Abilities: Must possess effective written and verbal communication skills; numerical aptitude; professionalism and integrity. Incumbent should also have the ability to work under pressure with interruptions and tight deadlines; the ability to use independent judgment, problem solve, answer questions thoroughly and juggle multiple tasks. Must be organized, detail oriented, a team player and possess a high degree of accuracy. Knowledge of the application of data processing techniques relating to accounting systems. Proficiency with Microsoft Excel, Outlook, Chrome River, Elite or 3E accounting system and with business applications. All positions require punctuality and regular attendance.