Accounting Manager, Accounts Payable

Position Title: Accounting Manager, Accounts Payable

Reports to: Director of Accounting

Classification: Full-Time | Exempt

Salary & Benefits: $75,000 to $85,000. The Center offers a comprehensive benefits package that includes medical, dental, vision, 401K with an employer contribution, voluntary life and LTD insurance, paid parental, family care and gender affirming healthcare leave. We also offer a generous paid time off policy.

Schedule: Generally Monday through Friday. Work days and hours may shift depending on scheduling needs; typical schedule will be 10:00 a.m. to 6:00 p.m.; flexibility required. This position is classified as a hybrid role with a minimum of 3 days onsite per week, with Thursdays as a staff-wide in-office day. Expected 4 days onsite during training period.

Summary: The Accounting Manager, Accounts Payable (A/P) will work under the supervision of the Director of Accounting, and in collaboration with other members of the Finance team. Responsibilities include overseeing all A/P transactions in Sage Intacct, maintaining of all A/P files and supporting documents, managing purchase order process and prepaid expenses accounts, and producing accurate A/P aging and cash requirement reports.

Essential Duties and Responsibilities:

• Manage the day-to-day responsibilities relating to accounts payable sub-ledger.
• Audit and review vendor invoices and disbursement requests, including purchases made via corporate credit cards.
• Reconcile invoices with approved purchase orders.
• Manage Purchase order process and prepaid expense accounts, including monthly GL reconciliation.
• Enter all invoices and credit memos into the AP system, including accurate and timely coding to G/L accounts, and notation of transaction description, departments and projects, payment terms, and match invoice coding to departmental budgets.
• Twice a month, generation and review of an Aged A/P Report and Cash Requirement report for proposal of payments and reporting purposes.
• Process A/P check-runs.
• Record and reconcile the GrubHub account
• Maintain all A/P files and documents.
• Prepare new vendor packages, including completed and accurate W9.
• Prepare vendor 1099 forms and ensure all supporting documentation is complete.
• Store A/P files from previous fiscal years in archives.
• Convert finance files to paperless as needed.
• Coordinate resolution of any disputed charges internally and with vendors in an effort to ensure the accuracy of the organization’s accounts payable and vendor statements.
• Perform reconciliation of the accounts payable sub-ledger to the General Ledger.
• Enter approved journal entries written by members of the finance department into Sage Intacct as needed.
• Enter vendor banking addresses into Chase
• Assist with auditors’ requests related to A/P as needed.
• Provide back-up to other finance department roles as necessary.
• Provide useful and insightful vendor-related, cost/expense-related reports to CFO and management.
• Other duties as assigned

Position requirements:

• Associate’s or Bachelor’s degree in accounting, finance, or business administration preferred; or equivalent transferable educational and/or professional experience.
• Minimum of three years of experience in accounting/finance and or accounts payable role.
• Experience with general ledger accounting software; knowledge of Sage Intacct a plus.
• Skilled user of Excel: pivot tables, vlookups, etc.
• Ability to lead complex processes, projects and initiatives, collaborating cross functionally
• Excellent interpersonal skills; ability to work with a wide range of individuals and personalities
• Team-oriented and fosters conditions within working relationships for inclusion, trust, feedback, and learning Communicate effectively in both written and verbal form.
• Superior organizational skills with an attention to detail.
• High customer service orientation.
• Experience handling confidential information with discretion.
• Knowledge, understanding and experience working with LGBTQ+, TGNC, POC, and Immigrant populations, including knowledge of the spectrum of gender identity, transgender issues, immigration, and POC issues.
• Understanding of, and commitment to, undoing structural and institutional racism and bias and the spectrum of gender identity and bias. Consideration of the impacts and outcomes in decision-making processes and on underserved and historically oppressed communities.
• A strong commitment to the mission of The Lesbian, Gay, Bisexual and Transgender Community Center.

The Center’s Commitment to Equity & Inclusivity:

The Center was born of community activism in response to the AIDS epidemic, ensuring a place for LGBTQ people to access information, care, and support that they were not receiving elsewhere. We opened in 1983 to help people who had doors constantly closed in their faces, ostracized by family, friends, and shunned by the general society. Since that time, we have continually provided a wide array of services and programs to serve our community, with an intentional focus on providing support to those who are most vulnerable. We have always taken great care to be a space that responds to community needs; engaging in diversity, equity and inclusion work is another outgrowth of those ongoing efforts. We recognize that in order to help LGBTQ individuals and our diverse community achieve parity in health, justice, opportunity and success outcomes, our organization must hold a strong foundation and competency in, as well as invest organizational focus on, equity and inclusion frameworks, practices and policies. This is also true in our hiring and retention of staff.

The Center is an Equal Opportunity Employer.