Scale LLP is seeking a Talent Coordinator who will play a hybrid role supporting talent management & HR functions. This position combines responsibilities in recruitment, onboarding, and retention while leveraging data analytics to inform strategic HR decisions. The role will play a key role in legal talent management, HR processes, and data-driven insights for effective organizational development.
Who we are:
Called the “Wave of the Future,” Scale LLP is a top-tier distributed law firm built by Silicon Valley founders and GCs to provide an alternative to a traditional private practice. By leveraging modern technology and a distributed structure, we provide attorneys and staff with a more satisfying, flexible working environment, and give our clients a more connected and efficient experience. Although Scale attorneys work for a variety of clients across the country, the firm was founded as a boutique supporting early-stage, venture-backed companies and we continue to bring a tech-forward, disruptive ethos to everything we do.
Responsibilities:
Recruitment, Onboarding & Offboarding:
- Coordinate the recruitment process: reviewing resumes, interviews, and moving candidates through the pipeline.
- Provide administrative support to all recruiters/talent executives
- Maintain accurate candidate tracking and onboarding in ATS systems.
- Facilitate the onboarding process: prepare new hire files, schedule orientation, set up technology, and coordinate headshots and welcome videos.
- Process background checks, I-9 documentation, and other compliance paperwork.
- Monitor payroll administration system to ensure payroll, benefits, and retirement plans are distributed correctly and timely.
- Ensure employee data (personal info, compensation, deductions, etc.) is accurate and up-to-date in the payroll administration system, including updates for new hires, terminations, benefits changes, and salary adjustments.
- Serve as the primary point of contact for all new hires throughout the onboarding process and ensure a smooth first-day experience.
- Assist with offboarding, including shutting down access to firm systems and collecting feedback from departing employees.
- Support offboarding processes, including shutting down firm technology access and conducting exit interviews.
Data Collection & Analysis:
- Collect and compile HR and talent metrics from applicant tracking system, pipeline reports, employee surveys, exit interviews, and other relevant sources (ex. Greenhouse, Gusto, TriNet, NPS).
- Present reports and data findings to leadership.
- Support goal-setting for recruitment, retention, and performance metrics, utilizing data.
Talent & HR Administration:
- Assist with performance review processes, including preparing forms and reports, particularly for paralegals and associates.
- Handle file maintenance, offer/agreement preparation. Maintain compliance with firm and legal regulations on processes and record-keeping.
- Manage inventory and orders for firm swag and business cards.
- With oversight from Finance:
- Monitor Gusto to ensure it processes payroll, benefits, and retirement plans correctly and timely.
- Ensure employee data (personal info, compensation, deductions, etc.) is accurate and up-to-date in Gusto, including updates for new hires, terminations, benefits changes, and salary adjustments.
- Serve as contact for employees with questions about payroll, health insurance, retirement plans, and other benefits, and help them navigate Gusto’s self-service features.
- Regularly pull and review reports on payroll and benefits to ensure accuracy, and generate custom reports for leadership or audit purposes when needed.
- Look for ways to optimize Gusto’s usage and ensure smooth integration with other HR tools or platforms.
- Perform other administrative tasks as needed, including preparing surveys, presentations, etc.
Employee & Community Engagement:
- Organize and support regular community events, retreats, and external networking initiatives.
- Book travel arrangements and coordinate logistics for team events.
- Liaise with attorneys and other team members to coordinate participation in community and impact events.
- Collaborate with Operations teams on intranet efforts, talent management projects, etc.
You will succeed in this role if you have:
- Bachelor’s degree or clear demonstration of equivalent knowledge and skill
- At least two years of experience supporting recruiting or HR teams.
- Experience and proven proficiency with applicant tracking systems, HRIS systems too is a plus.
- Strong written communication, project management and time management skills.
- Modern tech platform skills including Slack, the Google Suite, and social media.
- Exceptional professional interpersonal skills and the ability to interact across the entire Scale team.
- Experience with reporting and analytics.
- Desire to perform and “do it right.”
Bonus if you have:
- Prior experience working at a law firm or in the professional service industry.
- Experience with the following systems: Greenhouse ATS & Onboarding, Gusto, and TriNet.
Compensation:
- The annualized base salary for this position is $70,000 + eligibility for a performance bonus.
Other Perks:
- Fully remote firm with ability to live anywhere
- Unlimited PTO + 11 Federal Holidays
- Parental leave
- Choice of health, dental and vision insurance plans
- Reimbursement up to a specified amount for remote-work setup
Work Environment:
We’re a remote-first team. You’ll be part of a remote work culture that emphasizes online communication (Slack, Hangouts, Zoom, etc.). You’ll work closely with seasoned legal talent professionals and be mentored by some of the best in the business. Scale LLP has the combo feel of both start-up and law firm, which means you’ll be exposed to all aspects of the business of operating a law firm and contribute to the unique practice that we are building for our lawyers and clients.
We value diversity at our firm. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying. For job positions in San Francisco, CA, and other locations where required, we will consider qualified applicants with arrest and conviction records.
Legally, we need you to know this (#lawyers!):
Scale LLP does not discriminate in employment matters on the basis of race, color, religion, gender, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class. We support workplace diversity.
But we want to add this:
We strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better firm and better service to our clients.